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Course Management

Course Management is about the lifecycle of your training content — how you organise courses in your workspace, work on them as drafts, publish versions, duplicate them, start them from templates, and move learners onto newer versions when you improve a course.

Accessible to: Trainers, Workspace Owners, Admins

For step-by-step guidance on editing a single course (content blocks, narration, rubric, learner brief), see Courses.

The Content Library

All of your workspace's courses live in the Content Library, reachable from Content Library in the sidebar. The library has four tabs:

Tab What it shows
Courses Courses your workspace has created. This is where day-to-day authoring happens.
Purchased Courses your workspace has leased or bought from the marketplace. These are read-only — you assign them to learners, but you don't edit them.
Templates Reusable course starting points your workspace has saved or generated.
Learning Paths Curated sequences of courses you can assign as a single programme.

Each tab has its own search box, and the Courses tab also has a status filter so you can see only Drafts or only Published courses at a glance.

Drafts and published versions

Every course has two states a trainer needs to understand:

  • A Published version is locked. Learners who are assigned it always see the same content, so a published version cannot be edited directly.
  • A Draft is your private working copy. You can edit a draft as much as you like without affecting learners who are currently working on the published version.

When you open a course and make a change, Aimee creates a draft automatically if one does not already exist. The editor shows the draft; the published version stays untouched in the background.

Publishing a draft

  1. Open the course and finish your edits.
  2. Click Publish in the course editor.
  3. Enter a version label (for example, v1.1 or v2.0-final).
  4. Confirm.

The draft becomes the new published version. Learners you assign from this point see the new content; learners already working through an earlier version keep seeing the version they started on until you move them (see Moving learners to the latest version).

Discarding a draft

If you want to throw away your unpublished changes and go back to the last published version:

  1. Open the course.
  2. Click Discard Draft in the editor.
  3. Confirm.

Discard Draft only appears when there's something to discard

If your draft matches the published version exactly — or the course has never been published — the Discard Draft action is hidden. There's nothing to revert to.

Creating a course

From the Courses tab of the Content Library, enter a title and click Create Course. Aimee offers two starting points:

Starting point When to use it
Blank course You want to build the content block by block yourself.
Generate with AI You have a topic in mind and want Aimee to draft slides, questions, and narration from a few answers about your audience.

The new course opens in the editor as a draft. Fill in the learner brief, adjust the content blocks, tune the rubric, and then Publish when you're ready.

If you want to start from one of your saved templates instead, use the template editor — see Creating a course from a template below.

Duplicating a course

If you want to build a new course that's similar to one you've already made, you can duplicate it instead of starting from scratch.

  1. Go to the Courses tab in the Content Library.
  2. Find the course you want to copy.
  3. Click the Duplicate course icon on the row.
  4. Aimee creates a fresh draft copy of the course and opens it in the editor so you can edit the title, tweak the content, and publish when you're ready.

The duplicate is a draft

A duplicated course always starts as a Draft with no published version yet. It won't appear to learners until you publish it. This lets you rework the content without any risk of it being assigned by accident.

The original course is not changed in any way.

Backing up and restoring a course

If you need to move a course to another workspace — or take an offline backup before a big edit — you can export the entire course as a single ZIP file and restore it elsewhere.

Workspace owners only

Backup and restore are available to workspace owners only. Trainers and admins can still duplicate courses inside the workspace, but they cannot export them.

Backing up a course

  1. Go to the Courses tab in the Content Library.
  2. Find the course you want to back up.
  3. Click the Back up course as ZIP icon on the row (the download arrow, just to the left of the Duplicate course icon).
  4. Your browser downloads a .zip file with the course title in its name.

The ZIP captures the latest published version of the course (or the current draft, if the course has never been published). It contains:

  • All slides, modules, questions, and the rubric.
  • Slide source files (PDFs, thumbnails) and any images attached to slides.
  • Tags and AI-generation provenance.

To keep the file size reasonable, voice-narration audio is not included — Aimee re-renders it from the saved scripts when the course is restored.

Restoring a course from a backup ZIP

  1. Open the Courses tab in the Content Library.
  2. Click Restore from backup at the top of the page.
  3. Pick the .zip file produced by a previous backup.
  4. A progress modal shows each phase as Aimee validates the file, uploads the slide assets, and recreates the course. When it finishes, the new draft opens in the editor.

The restored course always starts as a Draft in your workspace, with marketplace/lease state cleared so it's a fresh, private course you can edit and publish when you're ready. Voice narration regenerates in the background after the restore — slides become "ready" as their audio lands.

What can't be backed up

Courses you've leased or purchased from another workspace can't be backed up — back up the source course in its origin workspace instead. The Workspace Branding Intro is also excluded; it's workspace-level infrastructure, not a portable course.

Course templates

A template is a reusable starting point for a course — a skeleton of slides, a default rubric, and a learner brief that you can spin up into a full course in one click. Templates live on the Templates tab of the Content Library.

Creating a course from a template

  1. Open the Templates tab of the Content Library.
  2. Click a template to open it.
  3. In the template editor, click Save as new course.
  4. A new draft course is created from the template so you can edit it and publish when you're ready.

Saving an existing course as a template

If you've built a course you'd like to reuse as a starting point for future ones, you can turn it into a template directly from the course editor:

  1. Open the course and click Save as template in the header.
  2. Give the template a name — it's pre-filled with "Course title (template)" but you can rename it.
  3. If the course has both a draft and a published version, pick which one should become the template: the Draft captures your latest in-progress edits; the Published version matches what learners currently see.
  4. Click Save as template. Aimee creates the template, opens it in the template editor, and leaves your original course untouched.

The template shows up on the Templates tab right away. Any images in the source course are reused automatically — saving as a template never regenerates them.

Leased and purchased courses

Courses you've leased or purchased from another workspace cannot be saved as templates. The Save as template button is hidden on those courses.

Regenerating a template with AI

If a template isn't quite what you need, you can ask Aimee to rewrite it:

  1. Open the template.
  2. Click Regenerate with AI.
  3. Describe what you'd like changed — for example: "Make this template focus on first-line managers handling performance conversations, and shorten it to eight slides."
  4. Review the proposed rewrite and either accept it or adjust your instructions and try again.

When you accept a regenerate, Aimee also refreshes any AI-generated images in the template so they match the new content, so you don't end up with an updated script paired with old visuals.

Templates vs. courses

Regenerating a template changes the template itself, not any course you've already created from it. Existing courses keep whatever content they had when they were created.

Moving learners to the latest version

Because published versions are locked, a learner who is already working through a course keeps seeing the version they were assigned even after you publish something new. That's intentional — mid-course content changes would be confusing. When you're ready to move a learner onto the latest version, Aimee makes it easy.

  1. Open your Dashboard.
  2. Find the Course Updates Available panel. It lists each learner who is currently on an older version of a course than the one you've most recently published, along with their assigned version label and the latest version label.
  3. Click Switch to latest on a row to move that learner onto the newest version, or click Switch all at the top of the panel to move every listed learner at once.

Learners who have already completed a course are not listed — their records stay on the version they completed.

Finish before you switch

If you want a cohort to finish on the version they started on, wait until they're done before switching. The updated version will still be there whenever you're ready.

Purchased courses

Courses on the Purchased tab came from the marketplace. They behave a little differently from courses you've authored:

  • They are read-only — you can't change their content, rubric, or learner brief.
  • They assign to learners just like your own courses.
  • They do not appear on the Courses tab, which is reserved for content your workspace authors.